Picture the scene: It's a bright and shiny new
day and you've got big plans for everything you want to accomplish! Come
the end of the day, however, you feel as if you've accomplished little
to nothing. A Certified Professional Organizer addresses how to plan
your days to achieve more productivity.
Question: I never seem to have enough hours in a day. I start work and by the time I know it the day is gone and I've accomplished very little, if anything. Any tips?
Answer: Most often what I notice when clients experience what you are talking about is that they begin their day without a plan.
Look at your day just like any other project you undertake. You need a plan for it to be successful. This particular project can either be called 'Your Day', 'Your Week', 'Your Month' or whatever period of time you need to plan for it to be a success.
For this example let's use 'Your Week'.
The best way to accomplish this is to make a list of all the things you need to get done this week. Next, decide roughly how much time each task will require. From there you can piece together your week appropriately in order to get the most out of your time.
Try to keep in mind a few other things as you piece your plan together. Are you a morning person or are you at your best late in the day? Schedule those tasks that require your best attention for those times.
Don't forget to include travel time. What kinds of things can you do during your commute? Phone calls (hands-free, of course), listening to classes on CD or iPod, etc.
Consider the things that distract you from your work. Email, for example. How many times are you in the middle of something and you get an email? You stop what you're doing in order to read it and answer it. Schedule time for things like email so you're not constantly checking it every two minutes, taking time away from what you're working on. It's not always easy, but it can be done. Turn off your speakers so you don't hear the emails coming in.
Don't forget to include time to recharge. Take a break. Go for a walk or get a bite to eat. Change your scenery for a while. Down time is important to help you be effective during work time.
Happy Organizing!
Question: I never seem to have enough hours in a day. I start work and by the time I know it the day is gone and I've accomplished very little, if anything. Any tips?
Answer: Most often what I notice when clients experience what you are talking about is that they begin their day without a plan.
Look at your day just like any other project you undertake. You need a plan for it to be successful. This particular project can either be called 'Your Day', 'Your Week', 'Your Month' or whatever period of time you need to plan for it to be a success.
For this example let's use 'Your Week'.
The best way to accomplish this is to make a list of all the things you need to get done this week. Next, decide roughly how much time each task will require. From there you can piece together your week appropriately in order to get the most out of your time.
Try to keep in mind a few other things as you piece your plan together. Are you a morning person or are you at your best late in the day? Schedule those tasks that require your best attention for those times.
Don't forget to include travel time. What kinds of things can you do during your commute? Phone calls (hands-free, of course), listening to classes on CD or iPod, etc.
Consider the things that distract you from your work. Email, for example. How many times are you in the middle of something and you get an email? You stop what you're doing in order to read it and answer it. Schedule time for things like email so you're not constantly checking it every two minutes, taking time away from what you're working on. It's not always easy, but it can be done. Turn off your speakers so you don't hear the emails coming in.
Don't forget to include time to recharge. Take a break. Go for a walk or get a bite to eat. Change your scenery for a while. Down time is important to help you be effective during work time.
Happy Organizing!
Beth Flarida, CPO®, owner of Get It Together, is a
Professional Organizer, Productivity Coach & Efficiency Expert for
businesses since 1991. Visit Beth at www.getbeth.com
& sign up for her free weekly newsletter, Answers From The
Organizer®. Claim your free report "Get Your Office Organized Right
Now!" & your complimentary Problem Solving Strategy Session. Don't
wait, be productive today!
Article Source: http://www.leadershiparticles.net
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